Confidentiality-Security Agreements

In May 1998, President Baker approved a confidentiality-security agreement for campus use to recognize the campus’ responsibility to ensure that employees understand the requirements for protecting confidential employee data. In 2004, as a result of the Agreement between the California Faculty Association and the CSU, campuses were required to use the Human Resources Information System Access and Compliance Faculty confidentiality form for faculty only. Campuses were not required to have faculty employees sign new forms if they previously signed a confidentiality agreement with the campus. Forms to cover students, auxiliary employees, and affiliated persons are also available. These agreements are completed during employee enrollment, when an account is activated, and/or when the Cal Poly password is changed.

The forms are current as of July 2023; the links listed below take you to Cal Poly's AdobeSign or download a .PDF .

University Staff

Confidentiality-Security Agreement: University Staff [AdobeSign]
Confidentiality-Security Agreement: University Staff [PDF]

Cal Poly ITS Knowledge Base

Confidentiality-Security Agreements

University Staff

University Faculty

Students and Student Employees

Auxiliary Employees

Affiliated Persons

Related Articles