In May 1998, President Baker approved a confidentiality-security agreement for campus use to recognize the campus’ responsibility to ensure that employees understand the requirements for protecting confidential employee data. In 2004, as a result of the Agreement between the California Faculty Association and the CSU, campuses were required to use the Human Resources Information System Access and Compliance Faculty confidentiality form for faculty only. Campuses were not required to have faculty employees sign new forms if they previously signed a confidentiality agreement with the campus. Forms to cover students, auxiliary employees, and affiliated persons are also available. These agreements are completed during employee enrollment, when an account is activated, and/or when the Cal Poly password is changed.
The forms are current as of July 2023; the link takes you to Cal Poly's AdobeSign.
University Staff
University Faculty
Confidentiality-Security Agreement: University Faculty [AdobeSign]
Confidentiality-Security Agreement: University Faculty [PDF]
Students and Student Employees
Confidentiality-Security Agreement: Students and Student Employees [AdobeSign]
Confidentiality-Security Agreement: Students and Student Employees [PDF]
Auxiliary Employees
Confidentiality-Security Agreement: Auxiliary Employees [AdobeSign]
Confidentiality-Security Agreement: Auxiliary Employees [PDF]
Affiliated Persons
Confidentiality-Security Agreement: Affiliated Persons [AdobeSign]
Confidentiality-Security Agreement: Affiliated Persons [PDF]