There are some security risks when conducting online classes and meetings. Unfortunately, zoom-bombing, the name given to gate-crashing Zoom meetings, has become more prevalent with a rise in trolling and the sharing of graphic content by uninvited guests looking to disrupt meetings. Zoom has the Waiting Room feature turned on by default for Education accounts.
- Visit the Zoom Trust Center for a complete guide to Zoom compliance, privacy, safety, and security.
- If you experience a zoom-bombing incident, report the incident directly to Cal Poly’s Information Security team at security@calpoly.edu. A forensics analysis will be conducted and shared with Zoom.
- Make sure you're using the latest version of the Zoom app.
- Upgrading to the latest version will also ensure the best Zoom video and audio experience. - Avoid hosting large meetings or public events using your Personal Meeting ID (PMI).
- When scheduling a meeting, under Meeting ID, select Generate Automatically. - Require a passcode to join your meeting when you schedule it.
- When scheduling a meeting, under Security, check Passcode. - Only allow authenticated Cal Poly (calpoly.edu) users to join your meeting.
- When scheduling a meeting, under Advanced Options, make sure Only authenticated users can join > Cal Poly Only is selected. - Lock your meeting. You can lock a Zoom meeting once it is started and all your expected participants have joined. This prevents any new participants from joining).
- In the meeting, click Security at the bottom of the Zoom window, then click Lock Meeting. - Manage screen sharing by adding or removing participant access.
- To change sharing settings in a meeting, at the bottom of the Zoom window next to Share Screen, click the arrow. Select Advanced Sharing Options > Who can share? > select All Participants or Only Host.
- Zoom Education account default screen sharing settings are set to “Only Host” at the account level. - Remove disruptive participants from your meeting.
- In the meeting, click Security at the bottom of the Zoom window, then click Suspend Participant Activities, to temporarily pause your meeting and remove a disruptive participant.
- In the meeting, click Participants at the bottom of the Zoom window. In the Participants window, find the participant, next to their name click More, then click Remove.