Starting 8/11/22, the Chancellor's Office (CO) will require campus use of Global Protect VPN to access the following legacy data collection and reporting applications:
Applications affected:
Academic Planning Database (APDB)
Enrollment Reporting System (ERS)
Cash Management Operations (CMO)
Employee Salary Projection System (ESP)
Financial Information Record Management System (FIRMS)
Grievance and Arbitration (GRARB)
Academic Calendar Database (ACAL)
Space and Facilities Planning Database (SFDB)
Previously, campus users have connected to these applications from campus network IP ranges without the added safeguard now being required to protect the sensitive data they store. On average (depending on campus and department size) there are 11 users per campus at any given time.
Once the Global Protect VPN client is installed, the Chancellor's Office VPN portal will need to be added to the client.
Install the Global Protect VPN client
Configure the Global Protect VPN client to include the Chancellor's Office VPN portal
Connect to the Chancellor's Office VPN portal
Configuration steps
Install the VPN client
In order to access these applications, the Global Protect VPN client will need to be installed. See Step-by-step Global Protect VPN Install instructions.
Configure the Global Protect VPN client to include the Chancellor's Office VPN portal
Click on the Global Protect icon in your notification bar 
Using the menu (three stacked lines), open the Settings dialog 
In the General tab, click the + button to add a new VPN portal. 
Enter coappsvpn.calstate.edu and click the Save button. 
The new portal address should now be reflected in the list. 
The Global Protect client should now have a drop down menu that will allow selection of the portal to use. 
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Click on the Global Protect icon in your system tray 
Using the menu (three stacked lines), open the Settings dialog. 
In the General tab, click the Add button to add a new VPN portal. 
Enter coappsvpn.calstate.edu and click the Save button. 
The new portal address should now be reflected in the list. 
The Global Protect client should now have a drop down menu that will allow selection of the portal to use.  |
Detailed procedure steps
In order to connect to the Chancellor's Office Global Protect portal, it may be necessary to first disconnect from the Cal Poly Global Protect VPN portal (if connected).
Disconnect from the Cal Poly Global Protect VPN portal (if connected)
Using the Portal selection list, choose the option for coappsvpn.calstate.edu
Click the Connect button on the Global Protect client