Best Practices When Taking Your Computer Away From Campus (v1)

Use GlobalProtect to connect to Cal Poly’s Virtual Private Network (VPN). Using the VPN will add an extra layer of protection by guaranteeing your network traffic is encrypted and will allow you to access sites and services that might normally be blocked otherwise. VPN is required for password changes.

If you plan to log into Cal Poly services while traveling (Cal Poly Portal, Microsoft Outlook, etc.) submit a ticket that lists your international destinations and dates you plan to be at each. The Cal Poly Information Security Office will flag your account, so it’s not locked when those login attempts are detected.

Submit and receive an approved Authorization for Off-Campus Use of Cal Poly Property form for the computer. Keep the approved form with the device. Please check with your department leadership if they have any internal policies.

Restart your workstation at least once a week. Your system automatically checks for updates. Major operating system updates will be announced by a pop-up window. You can defer these updates for a limited amount of time. If you decide to do the update, make sure to restart the computer before starting it as this helps allow the update to be installed.

If your password is scheduled to expire while you are away from campus, we recommend you change your password at least one week before you leave.

We recommend you sign into the OneDrive app on your computer to sync and back up your files.  

Make sure your Duo-linked device is in functioning order, is connected to the internet, and is in your possession.