Computer and Peripheral Lifecycle

The purpose of this article is to outline the lifecycle by which state-owned or corporation-owned computers and peripherals are acquired and disposed of.

Models and Standards:

All computer equipment purchases must be requested through approved vendors and utilizing the recommended models and specs:
Recommended Computer Models
All peripheral purchases must be requested through approved vendors and utilizing ITS recommendations:
Recommended Computer Peripherals

Receiving and Accepting Orders:

Computer equipment and peripherals must be delivered to the office of the person who procures it.

Procurement:

All computer equipment purchases must go through an approved vendor on either CSUBuys or through the procurement requisition process:
Order Recommended Computers and Peripherals

Inventory and Property Tagging:

It is the responsibility of the procurer to communicate with the Property Office at property-accounting@calpoly.edu to arrange tagging of computers.

Computer Set-Up Support:

Once tagged, please create an ITS support ticket via the portal and your support team will help guide you through the process to get the computer set up.

Disposal of Computers and Peripherals:

Computers and peripherals that can no longer be supported by ITS must be disposed of properly. These machines are a security risk to the university.
Peripherals must be disposed of via an e-waste request on Facilities Planon.

Wipe Data Before Disposal

ITS can assist with wiping the data off the computer, you may create an ITS support ticket via the portal and your support team will arrange data disposition.

Computers must be red-tagged and can be picked up by Facilities.

Request Survey for Disposal/Campus Surplus

Submit the “Request for Survey” form found on the Property-Accounting site:
https://afd.calpoly.edu/accounting-reporting/forms

If there is more than one asset, please survey all assets on one form.

Once completed, “the Requester” will receive an email confirmation.
The Requester will find the confirmation as a “Disposal Bill of Lading” in their completed file within Adobe Sign.
Print that document, collect all assets in the request, then contact Surplus and schedule a time for pickup.