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titleClick to understand how Adobe Sign deals with data retention

As long as your Adobe Sign account is active, the unsent documents in your account will be stored in Adobe Sign indefinitely. Completed documents will be stored for 90 days after the date of completion, then they will be automatically and permanentlypurged from the Adobe Sign storage cloud. It is recommended that you download and save your documents to your department’s preferred secure repository as recovery of purged documents is not possible.

Note

Due to an Adobe Sign update in Retention Policy configuration, documents that were completed between July 9th, 2021 and May 18th, 2023 will not be automatically purged. If you would like to delete documents you own that are part of this exception, please submit a General Help request.

Legality

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titleClick to learn about legal terms and laws in relation to Adobe Sign

There are two common terms used when discussing electronic signatures:

  • eSignature is the process a person goes through to demonstrate their intent during an electronic transaction.

  • Digital signature is the encryption technology containing critical details pertaining to the e-signature.

At Cal Poly, the e-signature is the legally binding record and the digital signature is the underlying technology that helps verify the authenticity of the transaction. See What is an electronic signature? as defined by the California Secretary of State.

Under California law, an "electronic signature" means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record. The Uniform Electronic Transaction Act (UETA) authorizes use of an electronic signature for transactions and contracts among parties in California, including a government agency. One of the most common forms of an electronic signature in use today is the one millions of people use every year to sign their tax returns. The digital signature regulations adopted by the Secretary of State do not apply to the definition or use of electronic signatures as they are governed by the UETA (Civil Code Section 1633.1 – 1633.17).

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