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It is recommended that two people or a department account be given given Full Access to  to a resource calendar. Full Access allows the user or department account to open the resource calendar without a password and grant access rights. If you need Full Access to a resource calendar, contact the ITS Service Desk. submit a Support Center request.

Open a resource calendar

Expand
titleOpening Click here to learn how to open a resource calendar
Log

  1. Log in to the My Cal Poly Portal

 > My Apps > 

  1.  > My Apps > Email & Calendar > from the left side of the page, click the Calendar icon.

  2. Click on your profile photo and

select 

  1. select Open another mailbox…

  2. Enter the name of the resource calendar by typing the first few characters of the name and searching the directory. Once opened, you will see the resource calendar's Inbox.

Recommended settings

Expand
titleRecommended Click here to see the recommended resource calendar access rights settings

  • Grant one or two

people Delegate 

  • people Delegate access to the resource calendar. A delegate receives an email notification when the resource is scheduled. A delegate can manage the resource calendar from the email invitation or from the entry directly on the resource calendar.

The 

  • The Editor

 role

  •  role can be granted to people that need to make changes to the calendar, including accepting or declining entries. An Editor will not receive an

email invitation

  • email invitation when the resource calendar is scheduled.

  • To change or view calendar permissions, go to the resource calendar and click on the Share

 button

  •  button on the toolbar.

Expand
titleClick here to see how to change the resource scheduling settings

...

Within the resource account, click the Gear icon> Options > Calendar > Resource Scheduling. Below are the default settings that can be modified. Options include limiting who can invite the resource to meetings.

Resource account scheduling settingsImage Added

Subscribe to a calendar

Expand
titleAdd a resource calendar to your calendar list
Info
Click here to learn hoe to import or subscribe to a calendar in Outlook on the web

We’ll let the experts explain this one.

Visit Microsoft's Import or subscribe to a calendar in Outlook on the web page for more information.

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