How to Prevent and Remove Unapproved (AI) Apps and Tools from Zoom Meetings

How To Prevent AI Tools from Joining Your Zoom Meeting:

Turn On the Waiting Room Feature 

1. Sign In to your Zoom Account, go to Settings -> Meeting -> Security 

2. Toggle on the Waiting Room feature

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Block Specific Domains 

1. Sign in to your Zoom Account, go to Settings -> Meeting -> Security 

2. Turn on Block users in specific domains from joining meetings and webinars.

3. Add These Domains to the Block List: Read.ai, Fireflies.ai, Fathom.video 

4. Click Save.

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Only Allow Authenticated Users 

1. In your Zoom account, go to Settings -> Meeting -> Security 

2. Toggle On Only authenticated meeting participants and webinar attendees can join the meetings and webinars feature.

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How to Remove AI Tools During a Meeting

Decline Recording Access  

1. If prompted by an AI tool, decline recording access.

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Move AI Users to the Waiting Room 

1. Click the three dots in the right corner of the AI Tool (e.g., Read.ai , Fireflies.ai , Fathom) 

2. Choose Put in Waiting Room.
   
   

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Remove AI Participants 

1. Click the three dots in the right corner of the AI Tool (e.g., http://Read.ai , http://Fireflies.ai , Fathom) 

2. Choose Remove 

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