Scheduling and Sharing Between Campuses
Microsoft Forms currently does not allow sharing with users outside of your own campus.
To share a Microsoft Form with both campuses it will need to be set to Anyone can respond.
Read more about Microsoft Forms sharing…
Email and Calendar
To Look Up Someone from the Other Campus
Start typing their name in the To/Invitee field as you normally would for your campus:
To Share a Calendar (viewing only)
The Solano/SLO campus member can go into their Outlook Settings (Gear Icon in top right corner) > Calendar > Shared Calendars, choose Share a calendar and select their Calendar.
Then search for the Solano/SLO campus member they want to share with and share the calendar.
The Solano/SLO campus team member should receive an email and be able to access it directly from the message.
IMPORTANT
The Calendar Owner must grant you access to their calendar to add someone's 'Free/Busy' calendar from the other campus.
To Schedule a Meeting with Solano/SLO Campus Members
TIP
You’ll achieve the best results by using the Outlook Scheduling Assistant. See steps below…
In Outlook Calendar, select New Event.
Enter the Event Name and Required People.
Select Scheduling Assistant from the menu bar.
(Outlook Desktop App Looks like this…)(Outlook on the web looks like this…)
On the Scheduling Assistant screen, you can see the free/busy time of your requested participant(s). You may also add additional required participants and optional participants.
Once you are ready, click Done, then click Send.
OneDrive
Sharing a OneDrive File or Folder with someone from the other campus is done the same way as sharing with someone on your campus:
SharePoint
To share a SharePoint site with Specific People or Groups
Submit an IT General Support ticket to request External Sharing for your SharePoint site.
Please provide one of the following in the ticket:The Full Name of the site,
orThe site’s URL
Once you receive confirmation that the setting has been enabled, proceed to the next steps.
From the SharePoint site, click the Gear menu icon, then select Site Permissions.
From Site Permissions…
For Team SharePoint Sites, click Add members > Share site only.For Communication SharePoint Sites, click the Share site button.
Enter the employee’s name or email address, or enter a group name.
Select the person/group you wish to add.
For each person/group selected, uncheck the Send email checkbox.
Also, select Read from the drop-down menu.
Click Add.
To share the SharePoint site with all Solano Campus Staff and Faculty
Submit an IT General Support ticket to request External Sharing for your SharePoint site.
Please provide one of the following in the ticket:The Full Name of the site,
orThe site’s URL
Once you receive confirmation that the setting has been enabled, proceed to the next steps.
From the SharePoint site, click the Gear menu icon, then select Site Permissions.
From Site Permissions…
For Team SharePoint Sites, click Add members > Share site only.For Communication SharePoint Sites, click the Share site button.
In the Search Box, search for and select the following groups:
CPPersonTypeByLoc - SOLA state faculty
CPPersonTypeByLoc - SOLA state staff
CSUM-FacultyStaff-SharePoint
For each group selected, uncheck the Send email checkbox.
Also, select Read from the drop-down menu.
Click Add.
By including all three of these groups, the Solano Campus staff/faculty will be able to access the site from both their @csum.edu and @calpoly.edu accounts. If the site should be shared with Solano Students as well, replace the group "CSUM-FacultyStaff-SharePoint" with "CSUM-FacultyStaffStudent".
If you need help sharing, please contact the ITS Service Desk by submitting a support request or by calling (805) 756-7000.