Sharing Outlook Email & Calendar

• Faculty

• Staff

• Student

• Guest/Affiliate

• CPC/ASI

Users have the ability in Outlook to share access to their own mailbox and calendars to other users or accounts. This includes granting mailbox access, calendar access, delegate access, view, edit, and send as permissions.

Authorized users can add the shared account or calendar to their mail client to access it (credentials are not to be shared).

• Department/Unit

• Club

Users can be granted Full permissions to the departmental account by ITS.

Full permissions users have ability to assign other users with view, edit, and delegate access for the mailbox or calendar items.

Full permissions users, and individually authorized users, can add/view the shared account manually to Outlook (credentials are not required for this).

Windows Outlook clients load the shared account automatically for users granted Full permissions.

Credentials may be shared among authorized users, and direct access of the account is available via the Cal Poly portal.

Alternatively, authorized users with credentials can use the credentials to add the account to Outlook.

• Resource Calendars

Users can be granted Full permissions to the resource account by ITS.

Full permissions users have ability to assign other users with view, edit, and delegate access for the calendar.

Full permissions users, and individually authorized users, can add/view the shared calendar account manually (credentials not required) to Outlook.

Windows Outlook clients load the shared resource account automatically for users granted Full permissions.

Account credentials are not setup or available.