A Cal Poly email address and calendar are automatically created for all students, faculty, and staff when their relationship with Cal Poly begins, as part of a Microsoft 365 account. This service is also available to emeritus and guests of the university. Outlook, the Microsoft 365 email and calendar app, can be accessed through a web browser, desktop app or mobile app.

  • Students new to the university in the fall quarter get access to email and Microsoft 365 in mid to late July.

  • Faculty & staff with state-issued/maintained computers can use Software Center (on Windows) or Self Service (on Mac) to install Microsoft 365 software.

  • Campus computer security policy prohibits use of a personal Microsoft account on state-owned/ITS managed devices.

  • Emeritus and CSU bargaining units 5, 6 and 11 have access to the web-based Microsoft 365 applications only.

Quickstart

  1. Log in to the My Cal Poly Portal.

  2. Under the My Apps menu, click Email & Calendar.

Features

Email Feature

Value or Attribute

Email Quota

50GB

Email Attachment Quota

25MB

Email Recipient Quota

In Microsoft 365, the recipient limit is 500 per message. That includes the To, Cc, and Bcc fields combined. The daily limit is 10,000 recipients in a 24 hour period. Email accounts are also restricted to 30 messages per minute (which applies to mail merge software, etc.). Create a Sympa list for large mailings since sending to a Sympa distribution list only counts as one (1) recipient and one (1) message. 

Self Help

Need Support?

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Request Support

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805-756-7000

Service Details

Availability

Faculty, staff, and students automatically receive an email account when their relationship with the university begins. 

For auxiliary departments (CPC, ASI) and others associated with the university (board members, visiting professors, etc.) a request for an account must be submitted via Support Center.

Student email accounts expire six months after graduation, or after not attending classes for three quarters.

Cost

For students, faculty, and staff, this service is made possible through Cal Poly funds, with no additional charges. For CPC, ASI, and Guests, each subscriber is charged $4.17 per month.

Eligibility

  • Students

  • Faculty

  • Staff

  • Other: Cal Poly Corporation, ASI, Affiliates

Related Services

More Info

About Microsoft 365

Microsoft 365 is a web-based suite of apps for communication and collaboration, which also includes online versions of Word, Excel, PowerPoint and OneDrive.

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