The only Cal Poly approved Cloud Storage & Sharing
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services are Microsoft OneDrive and SharePoint.
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Cloud storage software provides web access to your online file storage, file sharing, and file synchronization.
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The responsibility for storing Cal Poly documents and files
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lies with the person who stores the data. Judgment is required about how and where Cal Poly data will be stored.
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If you have questions about where your department stores data, contact your supervisor.
The risks to Cal Poly are identified in
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and specified for each type
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of data classification and documents.
Different data
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is governed by different regulations, laws, agreements, and rules
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; each requires different means of protection and reporting
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.
Can I store Level 1 data on cloud storage servers?
Cal Poly level 1 data (except for payment card data and protected health information) is approved for storage in OneDrive. Level 1 data is not permitted to be shared outside of the university. Microsoft has provided the necessary documentation to assure the Information Security Office
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that protections are in place
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for Cal Poly data.
Can I store Level 2 data on cloud storage services?
Cal Poly level 2 data is everything between level 1 and public
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data
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and considered internal use only. Contact the Information Security Office if you need help interpreting license agreements.
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