Sympa lists are created using a department or club account. Once created, additional owners can be assigned.
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- Log in to the My Cal Poly Portal > My Apps > Email Distribution Lists using a department or club account.
- Click on the Create List button.
- Select the list type.
- Create a list using a template.
- Select the type of list to be created.
- Enter list description information and click Submit your creation request.
- Copy an existing list.
- Select the list to be copied.
- Enter a new list name and click Copy list configuration.
- This option only copies the list configuration. List membership will not be copied to the new list.
The list can be modified after creation. The list is not available to use until approved by the listmaster and uploaded to the Cal Poly directory, which can take up to 48 hours. |
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After the list has been created, modifications can be made to the configuration.
| List Visibility | List Configuration > Modify list subject and visibility > Visibility of the list | Public: Intranet The list is visible in the Cal Poly and Office 365 directory.
| Private: Conceal The list is not visible in the Cal Poly or Office 365 directory. | | Owners or Moderators | List Configuration > Modify owners and moderators > Owner or Moderator | Owners manage the list; multiple owners can be added. Privileged owners can designate other owners and have more access rights than normal owners. | Moderators are responsible for approving or rejecting messages for distribution. | | Manage Subscribers | View or Manage Subscribers > Add/delete subscribers | Add subscribers: Cal Poly addresses must be in the format username@calpoly.edu. List subscribers can include other Sympa lists. Multiple add: A list of email address can be copied/pasted into the list. Verify no extra characters at the end of the data. | Delete subscribers The quiet option can be checked to not send an email regarding the deletion. | | Viewing Log Files | Admin menu > Logs > View | The log file records all operations that have been performed on the list and can assist in troubleshooting list issues. |
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The following restrictions are in place when naming a list. - Do not include @calpoly.edu in the list creation process.
- Do not use any spaces, underscores, accents, or special characters.
- Do not insert a period “.” in the listname. If a separator is needed in the listname, hyphens must be used.
- The list name must be lowercase. Letters, numbers and hyphens can be included in the name.
- Do not use any Sympa reserved words in the listname:
- -request
- -editor
- -owner
- -subscribe
- -unsubscribe
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