The purpose of this article is to outline the lifecycle by which state-owned or corporation-owned computers and peripherals are acquired and disposed of.
What Models and Standards Are Available?
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All computer equipment and peripheral purchases must be requested through approved vendors and utilize ITS-recommended models and specs: |
Is There a Specific Procurement Process?
Who Should Be Receiving and Accepting Orders?
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Computer equipment and peripherals must be delivered to the office of the person who procures it. |
Who is Responsible for Inventory and Property Tagging?
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It is the responsibility of the procurer to communicate with the Property Office at property-accounting@calpoly.edu to arrange tagging of computers. |
How Can I Get Support Setting Up My Computer Equipment and Peripherals?
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Once tagged, please create an ITS support ticket via the portal and your support team will help guide you through the process to get the computer set up. |
When and How Are Computers and Peripherals Disposed of Properly On Campus?
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Computers and peripherals that can no longer be supported by ITS must be disposed of properly. | Note |
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These machines are a security risk to the university. |
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Peripherals must be disposed of via an e-waste request on Facilities Planon. |
Request Survey for Disposal/Campus SurplusTo streamline the disposal process, ITS has partnered with property and surplus to ensure all computers will be wiped of any Cal Poly data and properly removed from our systems once they arrive at campus surplus. For computers needing disposal, your department will need to: Submit the “Request for Survey” form found on the Property-Accounting site: https://afd.calpoly.edu/accounting-reporting/forms
If there is more than one asset, please survey all assets on one form. Once completed, “the Requester” will receive an email confirmation. The Requester will find the confirmation as a “Disposal Bill of Lading” in their completed file within Adobe Sign. Print that document, collect all assets in the request, then contact Surplus and schedule a time for pickup.
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